It is that time of year again we need talk about nominations for the 2020-2021 moose year. This year was very exciting with the WOTM joining the association this has opened the door to so many talented individuals.  This is the first election in which WOTM can officially be nominated for positions on the District and State board, how exciting is that !!! With the WOTM I am confident and excited to see all our board and chairman positions get filled this year.  Only together will we be able to make district 4 the 2021 top district  !

Below is a nomination form that you can fill out to indicate any board/chairman positions you would be interested in being considered for. If you have any questions on what each position is responsible for below the form is a list of each position and their duties and as always please feel free to reach out to any district board member or myself (aboivin00@gmail.com) with any questions. 

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District President Duties

  1. Visit lodges and chapters in their district as often as possible for the purpose of encouraging and promoting progress in the development of fraternal programs.
  2. Encourage each lodge and chapter in their District to continue its affiliation with the Association and cooperate with the Secretary of Association in the collection of dues.
  3. Cooperate with the Association officers in the collection of funds in connection with any program sponsored by the Association.
  4. Encourage membership promotion in cooperation with the Membership Department of Moose International and the Regional/State Director/Special Representative.
  5. Cooperate with the Association Ritual Chairman in encouraging the formation of Ritual staffs and to encourage perfection and efficiency by the Officers in their charges as well as the exemplification of the ritual in all lodge ceremonies.
  6. Attend all Board of Officer meetings of the Association.
  7. Cooperate with the Association chairmen in all authorized activity in his district.
  8. Prepare a written report to be given at the meetings of the Association covering all phases of activities within their District

Secretary Duties

  1. Attend  all district and board of officer meetings- unless otherwise excused
  2. Keep a true and correct record of all the proceedings of the district and the Board of Officers 
  3. Promptly attend to all correspondence and perform all duties usually pertaining to the office of Secretary.
  4. Email all completed minutes out to the WMA Vice President within 7 days of the meeting
  5. Email meeting and district event schedules to WMA secretary to be added to WMA upcoming events
  6. Attend all Board of Officer meetings of the Association.
  7. Make every attempt to attend special events of lodges in district

Vice President Duties

  1. Attend  all district and board of officer meetings- unless otherwise excused
  2. Assist the President in the conduct of business of the district
  3. The Vice President shall be the major alternate to the President in making visitations and promoting the purpose and goals of the District consistent with the purposes and goals of the Fraternity.
  4. Make every attempt to attend special events of lodges in district

Prelate Duties

  1. Attend  all district and board of officer meetings- unless otherwise excused
  2. Open and close all meetings of the Association with appropriate prayer.
  3. Preside in the absence of the President & VP
  4. Remain alert to the responsibilities of the President & VP in preparation for ascending through the chairs
  5. Make every attempt to attend special events of lodges in district

Treasurer’s Duties

  1. Attend  all district and board of officer meetings- unless otherwise excused
  2. Fill in for Secretary in their absence
  3. The Treasurer shall deposit all funds as soon as possible after each meeting in the 4th District
    checking account.
  4. The treasurer must issue a check to Moose International Endowment fund within fifteen days after each meeting for the endowment collected at each meeting of the 4th District.
  5. The Treasure shall give a report on checking and savings accounts at all meetings.
  6. The treasure shall have a report ready at the fall convention for an audit of the District Checking
    and savings accounts.
  7. Make every attempt to attend special events of lodges in district

Past President Duties:

  • Attend  all district and board of officer meetings- unless otherwise excused
  • Assist in completing projects begun in the preceding year, during his term as President
  • Preside at meetings in the absence of the President, Vice President, Prelate

Membership Chairman Duties: You will be on the WMA membership committee. You will provide assistance to the state membership chairman in providing  contact with local chapters and lodges on their membership goals. As this is a big task and you can't do it alone, your committee will be comprised (but not limited to)  the chapters and lodges membership chairman. You will remain in contact with your committee members to keep them motivated, on track and continually working toward their individual goals.  Your focus for the year will be to strive to achieve our district membership goals listed below and you are encouraged to come up with ideas for district membership promotion.

  • District at a plus for the year
  • all lodges submitting 1 application monthly
  • Make Monthly Application Quota
  • Make Annual Application Quota
  • Annual Retention Rate of 82% or Higher
  • Arrears of 10% or below for the year
  • 80% of lodges participate in retention week

You will be asked to

  1. Attend all district meetings - unless otherwise excused
  2. Attend all State Conferences and Conventions (unless excused)
  3. Provide a  3-5 minute report at each district meeting
  4. Maintain a minimum of monthly contact with the lodges/chairman
  5. Provide assistance to WMA chairman as requested


HOC  Chairman Duties: You will be on the WMA HOC committee. You will provide assistance to the state HOC chairman in providing contact with local chapters and lodges on their HOC activities and promotion, as well as follow-up on quarterly report submission .  As this is a big task and you can't do it alone, your committee will be comprised (but not limited to)  the chapters and lodges HOC chairman. You will remain in contact with your committee members to keep them motivated, on track and continually working toward their volunteer efforts in their community.  You will also provide assistance to lodges in any questions they have with their HOC quarterly reports.  Your focus for the year will be to strive to achieve our district membership goals listed below and you are encouraged to come up with ideas for district HOC projects.

You will be asked to

  1. Attend all district meetings - unless otherwise excused
  2. Attend all State Conferences and Conventions (unless excused)
  3. Provide a  3-5 minute report at each district meeting
  4. Maintain a minimum of monthly contact with the lodges/chairman
  5. Provide assistance to WMA chairman as requested
  6. Work with district Board of Officers to achieved district goal of 100% HOC timely submission with grades of good or better

Moose Charities Chairman:  The purpose of the Moose Charities Committee is to coordinate and promote the fundraising efforts of Moose Charities to help offset the operating expenses of Mooseheart and Moosehaven as well as the Endowment Fund, Capital Projects, Scholarship Fund, and other programs as introduced.Member awareness, understanding and financial support of Moose Charities and its programs are essential to securing the current and future operations of Mooseheart and Moosehaven. You will be on the WMA moose charities committee. You will provide assistance to the state moose charities chairman in providing local contact with local chapters and lodges on their giving goals. As this is a big task and you can't do it alone, your committee will be comprised (but not limited to)  the chapters and lodges moose charities chairman. You will remain in contact with your committee members to keep them motivated, on track and continually working toward their individual goals.  You are encouraged to come up with ideas for district moose charities fundraisers.

You will be asked to

  1. Attend all district meetings - unless otherwise excused
  2. Attend all State Conferences and Conventions (unless excused)
  3. Provide a  3-5 minute report at each district meeting
  4. Maintain a minimum of monthly contact with the lodges/chairman
  5. Provide assistance to WMA chairman as requested


DISTRICT & WOTM AREA COORDINATORS:

  1. Assist the Association and WOTM State/Provincial Coordinators in promoting the program, along with ensuring that all Lodge Governors and Senior Regents (in the District) have appointed a Lodge or Chapter Moose Youth Awareness Coordinator.
  2. Secure the name, address and telephone numbers of the Lodge or Chapter Coordinators and pass them along to the Association or WOTM state/Provincial Coordinators.2.Maintain open lines of communication between the Lodges/Chapters and the Association, (State. Provincial)
  3. Make a report at every regularly scheduled District meetng and request a report from each Lodge or Chapter Coordinator concerning their progress with the current year's program.
  4. File any and all reports as requested by the Association or WOTM State/Provincial Coordinator (or Regional Coordinator as needed).
  5. Assist Lodge/Chapter Coordinators, if necessary, in presenting the program to local school systems (see Lodge/Chapter Coordinator duties) and with any other areas of concern.6.Provide information to the District Publications Chairman for future news bulletins.

You will be asked to

  1. Attend all district meetings - unless otherwise excused
  2. Attend all State Conferences and Conventions (unless excused)
  3. Provide a  3-5 minute report at each district meeting
  4. Maintain a minimum of monthly contact with the lodges/chairman
  5. Provide assistance to WMA chairman as requested
  6. Coordinate 1 district YA congress

Activities/Sports Chairman

a. To assist the Association Chairmen is maintaining open communications between the fraternal units and the Association.
b. To assure all Lodges and Chapter in the District have Activities Chairman appointed by the Lodge Governors or Chapter Senior Regents and ensure they are functioning.
c. To develop and promote District Family Activities (with the approval of the Executive Board).

You will be asked to

  1. Attend all district meetings - unless otherwise excused
  2. Attend all State Conferences and Conventions (unless excused)
  3. Provide a  3-5 minute report at each district meeting
  4. Provide assistance to WMA chairman as requested

Communications chairman: Your main responsibility will be to promote and assist lodges/chapters with their communication outlets. Provide insight and resources on newsletters, websites, email and social media.

You will be asked to

  1. Attend all district meetings - unless otherwise excused
  2. Attend all State Conferences and Conventions (unless excused)
  3. Provide a  3-5 minute report at each district meeting
  4. Assist in maintaining and promoting District 4 lodges, chapter and district events in District 4 facebook group